RPII

Procurement

Procedures for tendering and obtaining quotations

Before any decisions are taken on new items of capital or current expenditure, either a quotation or a tender will be sought, depending on the value of the purchase to be made.

Smaller purchases

• Up to €5000 (VAT inclusive) – supplies or services less than €5000 in value may be purchased on the basis of verbal quotes from one or more competitive supplier.
• Between €5000 and €50,000 (VAT inclusive) – written quotations will be sought from three suppliers. No formal tendering process is required.

Where orders are placed regularly with the same supplier, the cost of the purchase will be reviewed every two to three years, with three quotations sought.

Larger purchases

• Over €50,000 (VAT inclusive) – these will be advertised in the form of a request for tender (RFT), normally on the Government’s eTenders website
• Over €162,293 (VAT exclusive) – in line with EU Public Procurement Directives, these will be advertised in the Official Journal of the European Union, as well as on the Government eTenders website.

Predetermined criteria for evaluating the tender will be included in the Request for  Tenders.

 

Prompt Payments

In accordance with Government commitments under the National Recovery Plan 2011-2014 and the EU/IMF Memorandum of Understanding that all public sector bodies should ensure that payments to suppliers in respect of valid invoices received after 1 July 2011 are made within 15 days of receipt, the RPII sets out below its quarterly report specifying details of payments made within the period 1 October 2011 to 31 December 2011.

 

RPII Quarterly Report 1 October 2011 - 31 December 2011

	Number	Value (€)	Percentage (%) of total payments made
Total Payments made in quarter	385	1,013,337.22	(100%)
Number of payments made within 15 days	358	980,188.38	96.73%
Number of payments made within 16 days to 30 days	27	33,148.84	3.27%
Number of payments made in excess of 30 days	0
Disputed Invoices	0
Total	385		100%